Corporate offsite & team retreat bidding, without the RFP runaround.
Publish one structured corporate retreat brief with your headcount, room-block split, meeting-space layout, AV requirements, and team activities. Verified hotels, retreat properties, and DMCs compete while your company budget stays private.
Built for Chief of Staff, People Ops & EA teams
Why teams run offsite RFPs on Plannyfy
Confidential budget guardrails
Hotels and DMCs never see your target per-person budget or competing bids, encouraging waived meeting-room fees and genuine group rate concessions.
Apples-to-apples line items
Every proposal separates lodging, plenary/breakout space, AV production, food & beverage, and ground transport so finance can audit total cost immediately.
Stakeholder voting & escrow
Share a read-only link with leadership to vote on finalist venues, then lock in the winning package with 48-hour post-retreat escrow protection.
Standardized corporate offsite categories
Solicit full-package DMC bids or individual venue, AV, catering, and excursion proposals.
Single-occupancy team rooms, executive suites, and full boutique-property buyouts with clear attrition terms.
General session plenary halls, breakout rooms, high-speed Wi-Fi guarantees, staging, microphones, and LED displays.
Working breakfasts, energizing coffee breaks, seated team dinners, and private chef receptions.
Guided outdoor excursions, culinary workshops, airport shuttle coordination, and on-site DMC logistics.
Pilot destinations
High-connectivity offsite hubs
Lisbon & Cascais
Direct transatlantic and European flights, coastal conference hotels, and vibrant dining.
Sedona & Alpine Retreats
Mountain and desert resort room blocks, dedicated boardrooms, and guided team excursions.
Italian Villas & Venice
Executive buyouts built for deep-work strategy sessions and private dinners.
Kyoto & Tokyo
High-trust hospitality, seamless rail transfers, and cultural leadership offsites.
Corporate retreat questions, answered
How does Plannyfy replace traditional hotel & DMC RFP spreadsheets?
Instead of emailing 15 hotels separately, you publish one structured offsite brief with room count, plenary/breakout requirements, AV specs, catering, and airport transfers. Verified properties and DMCs submit standardized, itemized bids.
Do properties or DMCs see our internal offsite budget?
Never. Your ideal and maximum budgets remain strictly private so properties compete on nightly room-block rates, waived meeting-room fees, and upgraded dining packages.
Can leadership and ops teammates review bids together?
Yes. Share a read-only Co-Planner Vote link with executives, finance, or people-ops stakeholders to compare per-attendee costs and upvote top proposals before locking in with escrow.
Build your next company offsite or explore our other group verticals
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